Online Registration

Virtual Event Registration Instructions

Online Registration Site

** All invoices and account information prior to September 2017 can still be found at www.canadiancheer.com/register ***

*Payment must be received before the payment deadline in order to secure the current price point (for example payment for a registration at Early Bird Rate must be received in office before the Early Bird deadline).  Registration is not considered complete until payment, rosters and waivers have been received in office.  All paperwork must be received by the deadline in order to be eligible. Athletes need only submit one waiver for the entire competitive season. 

Waivers, Coaches’ Honour Codes, and Credit Authorization forms are available on the forms page.

• Each athlete must complete a waiver. Siblings must complete separate waivers.
• One coach per program must complete a Coaches’ Honour Code. It is not necessary for every coach to complete a form.

Forms Page

*Payment must be made in office on or before the deadline date in order to secure pricing*

Pricing – 

All teams will pay the $20/athlete fee even if they are only competing Sections. 
E.g Team A competes a Jump section and a Dance Section. The jump section will be charged at $20/athlete, and the Dance section will be added on for a value of $20/section. 

E.g Team B competes a routine, jump section and dance section. The routine will be charged at $20/athlete ($20 x # of athletes on team) The jump and dance section will be $20/entry ($40 total). 

*Please note that prices are per athlete and do not include HST.  Prices posted include a 3% discount for those paying by cash, cheque, or direct deposit.

GENERAL SCHEDULE: TBD

EY Centre
4988 Uplands Dr.
Ottawa, ON
K1V 2N6

Hotel Information

Coming Soon!

Download our App for Event Information

Programs will not be available at the event. We invite all Spectators to download the Event Connect App from the App store, it’s a free app that provides an order of performance, allows you to select your favourite teams and get notifications when they’re on, and receive notifications from the event about schedule changes. Click on the photo below to download the app now!

Spectator Admission ** Big East Blast

Athletes competing in the event who wish to enter the venue prior to when they are meeting their coach must ensure their coach has checked in at registration and receive their wrist band from the coach. Otherwise a ticket must be purchased.
Please note that children under 5 are free!

*Seasons pass available for all events EXCLUDING Nationals, Faceoff and Canadian Finals.

VIRTUAL EVENT

All information below is only applicable for live events

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Spectator Admission ** Big East Blast AND Big East Showdown

Athletes competing in the event who wish to enter the venue prior to when they are meeting their coach must ensure their coach has checked in at registration and receive their wrist band from the coach. Otherwise a ticket must be purchased.
Please note that children under 5 are free!

Parking

1800 parking spaces and bus parking spots are available on-site. Cheer Evolution is proud to offer complimentary parking to our Big East Blast patrons.

Spectator Entrance

Ticket link up is located in the main lobby, cash, Visa/MC & debit are accepted. If the ticket line up is exceptionally long CE will endeavour to create a cash only line, so please bring exact change if possible. Please note that we will do our best to keep the line moving but recommend that spectators arrive 1 hour prior to the their team’s scheduled performance.

Team Entrance

Registration is located just inside the main performance Hall. Coaches will be able to enter the hall to register and pick up their wristbands. Athletes without wristbands will not be permitted to enter the performance hall. Coaches are encouraged to make arrangements for a meeting time with their team in the lobby to distribute the wristbands.

Schedule of Events

The tentative performance schedule has been posted under the Schedule tab.  As changes are made, the schedule will be updated, and all coaches will receive an email notifying that the schedule has been updated.

Although all Evolution events are known for being run precisely on-time, unforeseen circumstances sometimes cause times to shift slightly.  We will always attempt to ensure that this does not affect any teams negatively.

 Awards

Please pay attention when awards ceremonies are scheduled.  Your athletes’ awards ceremonies are typically scheduled after the athletes’ session has finished.

Food & Concessions

Standard arena fare will be available at the concession stands- hot dogs, burgers, fries, nachos, etc.
Outside food is not permitted in the EY centre.

Photo/Video 

Professional event photography by Captured Moments will be available at https://canadiancheer.smugmug.com/.
Videos from the event can be found here. Telephoto lenses are not permitted at our events.

Join our Coaches Facebook Group!
Click here to join!

Download our App for Event Information

Programs will not be available at the event. We invite all Spectators to download the ‘Canadian Cheer’ App from the App Store, it’s a free app that provides an order of performance, allows you to select your favourite teams and get notifications when they’re on, and receive notifications from the event about schedule changes.

Please scroll down to find important details about the event and the facilities including warm-up facilities, parking information, where to drop off athletes, athlete/coaches credentials, judging panels, legalities, grand champion awards, and information regarding collection of waivers and coaches codes of conduct. Please also be aware of our inclement weather policy and refund policy and procedures as posted here.

On the day of the competition, please feel free to approach any of the Cheer Evolution Staff should you have any questions or concerns. Prior to the competition day, please email marcy@candiancheer.com regarding scheduling issues or marley@canadiancheer.com regarding registration.

Athlete Proof of Age Eligibility:

Coaches please be advised that teams may be randomly selected for age verification. We require all coaches/administrators to be able to provide athlete identification (birth certificate, drivers license, passport)  in either digital or paper format to verify athletes age eligibility. These personal documents will NOT be collected and kept on file by Canadian Cheer. If requested, coaches will have until 10 minutes prior to their awards to present the required documentation. Photos of original ID’s on cellphones or drives are accepted.

Image Policy

TBA

Canadian Cheer Videos

Videos of each team will be posted to Vimeo under the  Canadian Cheer Videos Vimeo page.  Videos will be posted approximately 30 minutes after the team performs.  All runs at the event will be posted to the channel.  Exceptions to this rule, where videos will not be posted  include extreme safety infractions and costume malfunctions.  You can visit the Canadian Cheer Videos page by clicking here.

Facilities

We kindly request that ALL Coaches, and athletes do not enter the practice area until their report time.

Athletes will need wristbands from their coaches to gain access to the venue. Please arrange to meet your athletes in the LOBBY to distribute wristbands.
Spectators will be able to purchase tickets at the event. 

Coaches of young teams are kindly asked to arrange meeting times with parents for before AND after their performance. Please ensure that parents are clearly aware of where to pick up their child after the performance. Reminder, parents are not permitted in the Practice Gym

Parking and Directions

Parking and Directions available here.

Schedule of Events

The final performance schedule will be posted on the "schedule" tab.
Although all Cheer Evolution events are known for being run precisely on-time, unforeseen circumstances sometimes cause times to shift slightly.  We will always attempt to ensure that this does not affect any teams negatively.
The most up-to-date schedule will be available for all coaches in their registration package at the registration desk, and will be posted throughout the warm-up facility. Due to last minute additions we remind coaches to use these copies of the performance order and not to rely on the spectator program.

Spectator Entrance

Same entrance as Athletes.

Team Entrance

Same entrance as Parents. 

Food & Concessions

There will be concession stands open on the concourse level of the arena.
Spectators will not be permitted to bring in outside food or drink.

Coaches’ Meeting

There will be no officially scheduled Coaches Meeting for Big East Blast. Should you have any questions please report to the Registration Desk who will be able to contact the convenor, Judge’s coordinator or event manager. Please be sure to turn in all Coaches Code of Conduct, waivers, and athlete’s Date of Birth. Participants without these forms/info turned in will not be permitted to enter the warm-up facility or performance floor.

Legalities and Deductions

Big East Blast will be deducting for illegal skills and falls. Please review this season’s competition guidelines. Be sure to also note our Score Check procedure.

Scoring

The judging process will assess the difficulty, execution of choreography and overall effectiveness of each routine using our standardized judging form. There will be a point deduction and legalities judge who will be responsible for assessing falls and illegal elements. Deductions for bobbles will be deducted per judge from the overall impression score. Please be aware of the Score Check policy.

All coaches must sign-out their score sheets from the registration table. Score sheets will be available after the division awards ceremonies.

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Team Change Rooms

There will be very limited changing capacity; teams are encouraged to arrive as ready as possible. There will be no official supervision of team belongings during the event.

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Practice & Warm-up Area

The warm-up area is located behind the main competition floor.

The practice area will have scheduled times and teams must check-in to the practice gym 30 minutes prior to their performance time.  There will be a scheduled rotation beginning with check in and then proceeding through scheduled practice times on a sprung tumbling strip (4 minutes), partial floor for 8 minutes,  and finally to a full 9-mat floor (sprung) for 4 minutes.   Following the practice mat, the teams will have 13 minutes before being escorted to the “on hold” waiting area.

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Sports Therapists

There will be sports therapists as well as emergency response personnel available for the day to ensure that athletes and spectators can be well cared for if necessary.  The therapists will have supplies for their use only and will not be supplying them freely.  The role of these people is to deal with injuries, not to tape wrists and ankles.  Kindly plan to bring your own athletic tape.

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Spotters

Cheer Evolution will not be providing spotters for the event. If coaches feel they should provide their own spotters for the team, please contact Cheer Evolution prior to the event. No deductions will be made for teams providing their own spotters provided these spotters do not provide hands-on assistance, visual or verbal cueing.

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Music and Sound Equipment

All music must be in CD or Mp3 format.  NOTE: Do not use CD-RW!  We are very pleased to have Brandon Larry as the M.C. for the event and overseeing all audio aspects.  His exceptional experienced and top quality equipment will ensure each team’s music sounds great.

If using the Mp3 option, please ensure that the track is on its own playlist.  It is highly recommended that each team have a back-up copy of the routine CD at the music table in the event that there is a problem with the primary CD or Mp3.  It is the responsibility of each team to ensure that their music is error free and plays on the music system. Once the team is positioned at the “in the hole” waiting area, event staff will escort the coach to the music station.

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Team Entrance and Exit from Main Floor

All teams will enter the floor from a tunnel located back of stage right of the performance floor.  In order to keep the competition on schedule, teams must immediately take the floor once announced.  Inspirational words or cheers should be done prior to being announced.  There will be event staff in position to give teams notice of the amount of time remaining.

Following the performance, teams will be directed to exit the floor back stage left and directed through to the video replay area.

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Photography

Professional event photography by Captured Moments is commissioned by Cheer Evolution. Limited team photos will be made available www.canadiancheer.smugmug.com

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Event Shirts and Clothing

There will be a variety of clothing items available for purchase at the Cheer Evolution Store as well as from vendors.  Please be sure to come to the stores to see what’s available.  Event shirts and the CE booth will be located on the floor of the main bowl, other vendors will be positioned throughout the concourse area.